Organising an Annual General Meeting for your company? It is a daunting task for anyone but we at Evans Audio Visual Staging Ltd can take the stress out of the ordeal leaving you to focus on the jobs you need to and let us take care of the rest. We already provide for the UK’s largest AGM, so we are well prepared for any size AGM, from the small scale (50 delegates) to large scale AGMs (thousands of delegates).

From the first point of contact with our office, we are with you every step of the way to ensure your AGM is a success and your delegates are sufficiently ‘wowed’.

Our office staffs ensure that all enquiries are dealt with quickly.

Our technical staffs are always on hand and more than happy to answer any questions regarding requirements or questions about specific pieces of equipment.

Our team managers can go onsite to provide detailed recces and risk assessments.

Our operation managers can produce carnets if your event is overseas, provide any site specific licenses you may need, organise transport requirements, including articulated lorries, HGV, congestion charges and flights or crew hotel rooms.

As well as our in house team of highly experienced technical and scenic staff we have built up team of extremely skilled and reliable freelancers to ensure that your AGM event is built on time, runs smoothly and comes down without a hitch. We have a strong team of riggers, carpenters, video technicians, sound technicians, project managers, lighting crew, drivers, technical managers and audio visual technicians.

We provide support after the event to. We provide storage space for things like furniture, signage and display stands, so that they can be used again next year, keeping damage to the environment and your costs down.

We are on call 24 hours a day, 7 days a week, so you know that you can rely on us if there is any situation that needs urgent attention from day one – we are here to help you.

We can provide event furniture in your company’s colours, or neutral furniture with sophisticated corporate design to enhance the aesthetics of the stage or other areas of the AGM. We work in some of the largest venues in the United Kingdom so we ensure that we have enough high quality stock to fulfil any of your requirements.

Our furniture includes

  • chairman’s adjustable leather chairs
  • chrome and leather zed stools
  • leather tub chairs
  • chairman’s desks
  • registration desks
  • question and answer points for question and answer sessions at the end of the annual meeting
  • ballot boxes
  • variety of lecterns.

Our staging and treads can be covered in carpet or vinyl in your company colours, we work with Pantone References to ensure we get exactly the right colours, or you could opt for a more neutral colour from any of our stock carpet to compliment your chosen colour scheme or even an aluminium trim.

We own some of the highest specification stock in the industry so you can rest assured that your client will be over the moon with the level of production we provide on your behalf. We stock Barco, Panasonic, Shure and Christie, to name just a few of the industry leaders we can supply for you.

Our huge range of equipment includes –

  • PA systems
  • Wireless Microphone Systems
  • Digital Comms Systems
  • HD/4K Video Distribution + Switching
  • Power Distrobution
  • Large projection screens
  • Large DLP projectors
  • Induction loops

We have an extensive range of lighting to make every element of your event stand out. Whatever it is you need, we are only a phone call away.

AGM lighting can include

  • Fresnel lenses
  • floor cans
  • dimmer racks to LED batton
  • display stick lights
  • rigging and truss.

Brand identity is extremely important so we provide artwork, signage and graphics to enhance brand cohesion throughout the venue so delegates are completely immersed in the brand experience from the moment they arrive at the venue.

This service includes

  • direction signs
  • name panels for members of the board
  • overhead signs
  • PVC banners
  • health and safety signag
  • backdrops
  • fret cut logos
  • self adhesive vinyl to cover venue doors
  • vinyl lettering
  • foamex, inkjet, elan prints
  • large high resolution prints.

We can provide

  • A-boards
  • parrot stands
  • overhead goal posts to hold any signage necessary.

We understand that it is important to run through rehearsals before the big day so we provide a small team of technical staff and any important furniture to any venue you require so you can run through what you need too, to put your mind at rest.

Need more than what your venue can offer? We have successfully built temporary catering points, cloakrooms with lockable doors and used Soft Scene© (pipe and drape) to cover parts of the venue you would rather the delegates did not see, so with Evans Audio Visual Staging Ltd, there really is no limitations.

To keep delegates entertained before and after the meeting, we provide literature stands, offer bespoke display area fabrication – both 2D and 3D, information pods and expert bars. Anything the client wants, we can provide, we are always more than happy to accommodate whatever you need.